5th July 2022 - Minutes
Notes of the Meeting of the Parish Council held in the Chapel, Chapel Lane, Little Hale on Tuesday 5th July 2022 at 7.30 pm.
Present: Cllrs S Poulton, A Lennox and J Stapleton, Mrs D Scott (Clerk)
Cllrs S Tarry and S Ogden (NKDC)
63/22 Cllr Poulton welcomed all to the meeting.
64/22 Apologies for absence – Cllr Rooke, Cllr Ireland and Andrew Key (LCC).
65/22 Declarations of Interest and Applications for Dispensation – none
66/22 Notes of the previous meeting, the Annual Meeting 3rd May 2022 – approved and signed. The notes from the Annual Parish Meeting were noted, for approval at the next APM.
67/22 Finance 2021-22 It was noted that the External Auditor had acknowledged receipt of the Exemption Certificate for 2021-22 and no further audit was required for that year. The public rights period was underway, 13th June to 22nd July.
68/22 Finance 2022-23
i. Mrs Scott had shared copies of transactions to date. The balance at Lloyds was £4,066.00, before this evening’s transactions. The balance included restricted funds of £1,644.52.
ii. Payments made since the previous meeting, Baker Plant Hire (Toilets) £288.00 and A Lennox (Jubilee reimbursements) £85.98, were ratified. Payments were approved for the Clerk £164.43 by cheque (June and July), and HMRC £39.40 (mth 4 due 19/08/22), by transfer. Cllr Poulton checked the bank reconciliations.
iii. Jubilee Event Financial Summary – deferred to agenda item 15
69/22 Policy Reviews – it was agreed that no changes were required this year.
70/22 Clerk’s Report and Correspondence, previously shared by email.
- Updates from LALC, LCC, NKDC, YMCA, ICO - noted
- NHS Consultations - noted
- Police and Crime Office newsletter - noted
- NKDC - invitation to Code of Conduct Briefings, 19th July, 4th August and 5th September - noted
- LIVES – invitation to event 19th July - noted
- LCC - Minerals and Waste Local Plan Issues and Options consultation 28th June to 12th August - noted
- Lloyds Bank Statements - noted
71/22 Policing Update – an updated poster re the Neighbourhood Policing Team had been received and added to the notice board. Cllr Poulton advised that dog thefts were still a serious issue across the area. It was noted that the anti-speeding car stickers were nowhere to be found, presumably the campaign had ended.
72/22 Highways Matters
HGV Route sign on the triangle – it was noted that the sign had been replaced.
Potholes – especially near the 30mph sign on road to Great Hale – all to report to Fix My Street.
Culvert works – no news, Cllr Tarry agreed to contact NKDC/LCC and Cllr Key for an update.
Flooding – no recent issues, due to current weather conditions.
73/22 Broadband – In Cllr Ireland’s absence, Cllr Poulton reported that the contact at Quickline had changed, Cllr Ireland was following that up. It was noted that it was possible that updates could now be available through BT sooner.
74/22 Planning Matters
- LCC - Minerals and Waste Local Plan Issues and Options consultation 28th June to 12th August – as above, noted
- Applications - none
75/22 Planning Inspectorate
- Viking Link – No update
- Triton Knoll – No update
- Ecotricity, Heckington Fen – noted public consultation period 30th June to 1st September 2022.
76/22 Phone Box and Community Defibrillator
Reporting – ongoing, thanks to the volunteer group
Electrical Installation – It was noted that the inspection work was still outstanding. Clerk to follow up with Cllr Ireland
Further Incident – Cllr Lennox reported that the previous day another 999 caller from the village had been told to fetch the defib without being given the code. Clerk to report details to CHT and EMAS.
77/22 Queen’s Jubilee Event – Councillors reported that the event had been extremely successful and had been welcomed by the community. Excellent feedback had been received and there seemed to be interest in doing something similar next year.
Cllr Poulton shared statements on the income including analysis by the best-selling items and numbers of transactions. His business had provided use of a card payment device which had been appreciated. Final calculations on stock costs and eventual surplus/deficit for the bar and hot food sales would be available shortly. Both the bar and BBQ had been extremely busy. Cllr Ireland had sent £221.50 in cash, being the proceeds of the cake stall (£96.20) and the Raffle and Name a Teddy game (£150.00) less the donation to the Band (£25). Clerk to bank the cash.
Cllr Poulton held the remaining income and would deduct stock costs as soon as possible and arrange banking of the balance. Final statement to be reported to the next meeting.
Use of the Chapel toilet facilities – it was not known whether these had been used during the day, but their availability had been appreciated. Cllr Poulton to offer a donation to the Chapel.
Jubilee Mugs – Cllr Lennox had distributed these to children attending the event, it was agreed that any remaining mugs could be given to individuals who’d helped the parish recently.
78/22 Land at Pump Lane – Cllr Poulton reported that one tree, which seemed to have died, would be replaced. Mrs Scott confirmed submission of the application to Lincolnshire Coop Community Champions winter campaign.
79/22 Ideas arising from the 2022 Annual Parish Meeting and possible projects for CIL Funding – defer to the next meeting
80/22 Parish Council Communications
- Website – as before
- Newsletter – possibly for ideas for the CIL funds
81/22 Matters for the next meeting – Queen’s Jubilee Event finances, ideas from APM and CIL projects
82/22 The Dates of Meetings for 2022-23, at 7.30pm – as agreed, 6th Sept, 1st Nov, 3rd Jan 2023, 7th Mar, 2nd May
The meeting closed at 8.20 pm.
Agreed at the meeting held on 6th September 2022 and signed by Cllr A Lennox